Steps to PhD

Graduate Program

Step by Step Guide to Completion of Ph.D. Degree

Complete the Application for Advanced Degree. The deadline for this application is:

September 15 for December degree conferral

December 15 for winter degree conferral

February 15 for May degree conferral

May 15 for August degree conferral

Please complete the form, have your advisor sign it, and bring the form to Gwen Looby. She will get the other required signatures and email you when this has been done, then bring the completed form to the Office of Graduate & Professional Education with your check.


Please follow the Office of Graduate & Professional Education Step by Step Guide to Graduation

  • Be sure to make an appointment with Mary Martin in the Office of Graduate & Professional Education on or before the deadline to submit the required documents for your Ph.D. Dissertation.  Check the website above to see what you need to bring to the meeting.  Deadline dates are provided on the OGS web page above.

Please complete steps 2-5 about one week prior to your meeting with OGS.  In addition to the OGS requirements, our department requires that you provide the following materials:

  • One copy on plain white paper (to be read by those providing signatures – this can be printed double-sided).
  • Four copies (or more -1 for our dept.; 3 for the Office of Grad Studies) of the signature pages printed on bond paper.  These should be signed by your advisor and all of your committee members. Also, please be sure to include Dr. Barner’s middle initial, E. (Kenneth E. Barner, Ph.D.)

After obtaining the signatures of your advisor and your committee members:

  • Bring the above to Gwen Looby.  She will check the format and get Dr. Barner to sign your dissertation. Gwen will take your dissertation to the Dean’s office for his signature.  She will email you when this is complete.
  • When you pick up your completed signature pages, pick up a Request for a Copy of Signature Pages Form from Gwen Looby (blue paper - bring this form to your meeting in OGS with Mary Martin).


After your dissertation has been approved by the Graduate Office, please submit the following to Gwen Looby:

  • One copy on bond/watermark paper (to be bound for our Depts. library – this must be printed single-sided).  
  • Email a PDF copy of your dissertation to her at

Once these steps are complete, your dissertation will be sent for printing and binding. You will receive one copy of your dissertation printed with the blue soft cover and your advisor will also receive one copy.  The department will cover the cost for these.


Since you are finishing your degree and will be leaving the University of Delaware soon, please be sure to do the following:

  • Please stop by to see me before leaving.
  • If you have a department credit card please return it to Karen DiStefano, room 136 Evans Hall.
  • Return all keys for the refund of your deposit to Wendy Scott, room 201 Evans Hall..
  • Email your new address to me so we can forward important mail to you.
  • Complete Exit Procedures form.

If you have any questions, please contact Gwen Looby in Room 140, Evans Hall, email to or at telephone ext. 2406.

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